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AHAC By-Laws

Article I - Name

The All-Hazards Advisory Committee (AHAC) is a committee established and approved by the Mecklenburg County and the City of Charlotte Manager's offices and shall be known as the All-Hazards Advisory Committee hereinafter referred to as the AHAC.

Article II - Purpose

The purpose of the AHAC shall be to conduct an ongoing assessment of the planning effort for the local emergency operation plan (EOP) known as the Charlotte-Mecklenburg Integrated Response Plan for All Hazards. In addition, AHAC will assess other plants that make up the overall disaster and emergency planning effort for all local governments. The committee shall also review all phases of Emergency Management functions to include preparedness, training, exercises, drills, mitigation, and planning as part of a comprehensive effort to ensure community readiness. This committee shall perform the following functions as part of its assessment process:

  • To meet all requirement outlined in the Superfund Amendments and Reauthorizations Act hereinafter referred to as SARA - Title III.
  • Conduct an ongoing assessment of the emergency management program and functions to determine the readiness of our community to respond to, recover from, and mitigate the effect of a disaster or emergency condition to include a catastrophic event, acts of terrorism, and the utilizations of weapons of mass destruction.
  • The AHAC shall not be permitted to make changes to any plan requirements that have a state or federal government agency mandate as defined by the Federal Emergency Management Agency (FEMA) and the North Carolina Emergency Management Division.

Article III - Membership

The AHAC shall consist of, but not be limited to, membership that represents the departments/agencies of local government, volunteer agencies, and the private sector agencies listed below.

City of Charlotte:

  • City Manager's Office (optional)
  • Charlotte-Mecklenburg Police Department (CMPD)
  • Charlotte Fire Department (CFD)
  • Charlotte-Mecklenburg Utilities Department (CMUD)
  • City Engineering and Property Management
  • Charlotte Department of Transportation (CDOT)
  • Charlotte Area Transit System (CATS)
  • Charlotte-Mecklenburg Emergency Management Office (CMEMO)
  • Corporate Communications
  • Business Support Services 
  • Homeland Security Director - Charlotte Fire Department Chief
  • Aviation Department - Charlotte/Douglas International Airport

Mecklenburg County:

  • Mecklenburg County Manager's Office
  • Department of Social Services (DSS)
  • Sheriff's Office (MCSO)
  • Mecklenburg County EMS Agency (MEDIC)
  • Health Department
  • Land Use & Environmental Services Agency (LUESA)
  • Parks and Recreation Department
  • County Fire Marshal's Office
  • Homeland Security Director - Health Department Director
  • Area Mental Health, Developmental Disabilities, and Substance Abuse Authority
  • Public Service & Information (PS&I)
  • Town of Cornelius
  • Town of Davidson
  • Town of Huntersville
  • Town of Matthews
  • Town of Mint Hill
  • Town of Pineville

Other Organizations/Agencies

  • Charlotte-Mecklenburg School System (CMS)
  • Carolinas HealthCare System
  • Novant HealthCare
  • American Red Cross (ARC) Greater Carolinas Chapter
  • United Way of the Carolinas - Mecklenburg County Representative
  • The Salvation Army
  • BellSouth
  • Duke Energy/Power Company
  • Piedmont Natural Gas Company
  • University of North Carolina at Charlotte (UNCC)
  • Central Piedmont Community College (CPCC)
  • Chemical Industries and Chemical Association
  • Charlotte Chamber of Commerce - Business & Industry Section
  • North Carolina Division of Emergency Management (NCEM)
  • North Carolina Air National Guard
  • Federal Bureau of Investigation (FBI)
  • Metrolina Trauma Advisory Committee (MTAC)
  • Public Health Regional Surveillance Team (PHRST)
  • Regional Response Team (RRT)
  • Urban Area Security Initiative (UASI) Policy Group
  • Contingency Planning Association of the Carolinas (CPAC)
  • Bank of America
  • Wells Fargo
  • Volunteer Organization Active in Disaster (VOAD)

For any department or agency in the city or county not listed above, the respective Homeland Security Director shall provide representation. The director of CMEMO can also provide representation.

Committee representation shall be designated by a department, agency discipline, or by job title and not by individual name. This action ensures appropriate, adequate attendance for the committee to conduct business.

The committee, as outlined above, shall have representation from all sectors and shall cover critical infrastructure operations, and the private sector group that includes business, industry, and chemical segments. Volunteer agencies/organizations are also represented. The committee provides a comprehensive effort to address the total picture of emergency and disaster operations. Further, the committee shall look at programs and preventive measures that provide greater efforts for reduction in injuries and property damage.

The AHAC will not be permitted to change any departmental or agency Standard Operating Procedures (SOP) or Guidelines. In addition, the AHAC should abide by protocols and guidance outlined in the Incident Command System (ICS) regarding recommendations and/or suggestions.

Article IV - Membership

  1.  Officers shall be defined as Chairperson, Vice-Chairperson, and recording Secretary. The Chairperson shall be elected by committee membership and shall serve a term of two years. Consecutive terms will not be permitted. The Vice-Chairperson shall be elected by committee membership to serve a two-year term. Consecutive terms for the Vice-Chairperson will not be permitted.
  2. The recording secretary shall be responsible for recording attendance at all meetings, documenting and distributing the minutes of all meetings.
  3. The organizational affiliation of the Chairperson and Vice-Chairperson shall be from different organizations and the Chairperson shall rotate between local government and the volunteer or private section affiliation.
  4. Election of officers shall be by majority vote at the first meeting of every other year. In case of resignation by the Chairperson, the Vice Chairperson shall assume the duties of the Chairperson. Election of the Vice-Chairperson shall be conducted at the next scheduled meeting.
  5. Should both the Chairperson and Vice-Chairperson be unavailable at a scheduled meeting, the meeting shall be led by the most senior representative of the Charlotte-Mecklenburg Emergency Management Office in attendance.

Article VI - Attendance

The attendance policy for AHAC members shall be based on guidelines established by the Board of County Commissioners and/or the City Council as outlined by the committee's policy. Any agency, department, or key business that fails to provide representation for their respective organization will be notified by US mail or by email of their attendance failure. The organization representative shall be required to attend at least 75 percent of all scheduled meetings or subcommittee meetings scheduled as part of committee function and business. The committee members present that represent the listed organizations at regularly scheduled meetings or called meetings constitutes a quorum. 

  • The director of safety or other appropriate representative of a private sector, volunteer agency, business, or industry, shall be notified by US mail of attendance failure. Meeting notices, meeting cancellations, copy of minutes, and committee/subcommittee reports will be maintained by the CMEMO.
  • The AHAC chairperson shall submit by January 30 of each year an annual report that shows the attendance for the previous year of all organizational representatives, departments, agencies, and key business executives.

Article VII - General Powers

The AHAC shall have no powers, except as stated in the committee's by-laws or as granted by the city and/or county manager.

The AHAC shall review and submit in writing recommendations for changes to the plan custodian (CMEMO). Any recommendation for change must meet state and federal guidelines. The CMEMO shall provide guidance on plan requirements. After changes have been reviewed, compliance has been ensured, and approval has been granted, the changes will be incorporated into the appropriate plan annex or attachment.

A copy of the by-laws can be downloaded here.

Additional Documents: 

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