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TOWN OF MATTHEWS MITIGATION ACTION PLAN

 

Risk

vs.

Capability

HAZARD RISK

 
 

Limited

Moderate

High

 

OVERALL CAPABILITY

High

 

ü

 

 

Moderate

 

 

 

 

Limited

 

 

 

 

 

2015 MITIGATION ACTIONS

 

Town of Matthews

MITIGATION ACTION 1

Develop a second full-function Emergency Operations Center (EOC) at the Fire Department as a backup to the current EOC at the Police Department.

Mitigation Goal:

#1

Mitigation Category:

Emergency Services

Hazard(s) Addressed:

All Hazards

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

$16,000

Potential Funding Sources:

Town Funds, FEMA

Lead Agency/Department Responsible:

Matthews Police and Fire

Implementation Schedule:

12 months6/2016

     

 

Town of Matthews

MITIGATION ACTION 2

Prepare and maintain a map of areas that flood frequently, particularly those areas outside of FEMA floodplains. Digitize and add to County GIS on the Internet.

Mitigation Goal:

 #2

Mitigation Category:

Prevention

Hazard(s) Addressed:

Flood

Priority (High, Moderate, Low):

High

Estimated Cost:

$10,000

Potential Funding Sources:

Town Storm Water Fees

Lead Agency/Department Responsible:

Public Works in coordination with Planning GIS

Implementation Schedule:

24 months6/2017

     

 

Town of Matthews

MITIGATION ACTION 3

Update the Matthews Tree Management Plan to assess current tree conditions along road sides and continue to implement the same to minimize potential impacts of ice and wind events.

Mitigation Goal:

  #1

Mitigation Category:

Prevention

Hazard(s) Addressed:

Hurricanes and Tropical Storms, Severe Thunderstorms, Tornados, Winter Storms and High Wind Events.

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

Unknown

Potential Funding Sources:

Town

Lead Agency/Department Responsible:

Landscape Division; Public Works Department.

Implementation Schedule:

24 months6/2017

     

 

Town of Matthews

MITIGATION ACTION 4

Paint the bonnets on all fire hydrants in the Town Limits to match the NFPA flow color so that all arriving units will be able to visually see the tested flow of the hydrant.

Mitigation Goal:

# 1

Mitigation Category:

Emergency Services - Planning and Policy

Hazard(s) Addressed:

Wildfire

Priority (High, Moderate, Low):

High

Estimated Cost:

$1,000 material – Labor in house staff time

Potential Funding Sources:

General Funds

Lead Agency/Department Responsible:

Fire Department

Implementation Schedule:

8 months12/2015

     

 

 

Town of Mint Hill

MITIGATION ACTION 5

Retrofit critical facilities and Town-owned facilities for improved resilience to all hazards with the use of the latest building materials and technology. This could include, but is not limited to: wind retrofits, low water consumption fixtures, leak detectors, backup generators, ignition-resistant materials, 320 or 361 compliant safe rooms, lightning protection, hail resistant roofing, and anchoring fixed building equipment.

Mitigation Goal:

#1

Mitigation Category:

Property Protection

Hazard(s) Addressed:

All

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

To be determined on a case-by-case basis

Potential Funding Sources:

Local, State Grants, UHMA Grants, other federal grants

Lead Agency/Department Responsible:

Town of Matthews Buildings and Inspections Department; Town of Matthews Planning Department; Town of Matthews Emergency Services

Implementation Schedule:

2015-2020

     

 

Town of Mint Hill

MITIGATION ACTION 6

Install backup generators or quick connect hook ups for mobile generators on any newly constructed county/town critical facilities.

Mitigation Goal:

#1

Mitigation Category:

Emergency Services

Hazard(s) Addressed:

All

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

To be determined on a case-by-case basis

Potential Funding Sources:

Local, State Grants, UHMA Grants, other federal grants

Lead Agency/Department Responsible:

Town of Matthews Buildings and Inspections Department; Town of Matthews Planning Department; Town of Matthews Emergency Services

Implementation Schedule:

2015-2020

     

 

 

STATUS UPDATE FOR 2010 MITIGATION ACTIONS

 

Town of Matthews

MITIGATION ACTION 1

Maintain continued compliance with the National Flood Insurance Program (NFIP) through implementation and periodic evaluation of the following higher regulatory standards (in addition to basic required compliance actions):

a)    Development standards linked to Community Floodplain (Future Conditions)

b)    Require critical facilities protection to 500-year flood levels

c)    Require parking lots to be elevated (no more than six inches deep in any parking space during Community Flood event)

d)    Require dry land access for new or substantially improved buildings (above Community Flood BFE)

e)    Levee restrictions

f)     Cumulative substantial damage improvement provision

g)    Prohibit basements below flood level on filled lots

Mitigation Goal:

#5

Mitigation Category:

Prevention

Hazard(s) Addressed:

Flood

Priority (High, Moderate, Low):

High

Estimated Cost:

Local staff time

Potential Funding Sources:

N/A

Lead Agency/Department Responsible:

Public Works in coordination with MCSWS

Implementation Schedule:

Ongoing2015-2020

2015 Status Update:

Completed/To Be Continued.  Continued compliance through planning ordinance; will continue to enforce. (See Section 7.)

     

 

Town of Matthews

MITIGATION ACTION 2

Coordinate with Mecklenburg County Storm Water Services to consider applying for and joining FEMA’s Community Rating System (CRS).

Mitigation Goal:

#5

Mitigation Category:

Prevention

Hazard(s) Addressed:

Flood

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

Local staff time

Potential Funding Sources:

N/A

Lead Agency/Department Responsible:

Public Works in coordination with MCSWS

Implementation Schedule:

12 months6/2016

2015 Status Update:

Deferred.  The Town is currently working with CMSWS to develop an application for CRS participation.

     

 

Town of Matthews

MITIGATION ACTION 3

Mitigate localized flooding caused by existing road and railroad structures by means of increasing the dimensions of drainage culverts in problem areas.

Mitigation Goal:

#1

Mitigation Category:

Structural Projects

Hazard(s) Addressed:

Flood

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

Unknown—estimated to cost $500,000 or more

Potential Funding Sources:

Bond program, railroad funds, power bill revenues, Natural Resources Conservation Service—Watershed Protection and Flood Prevention Program, Natural Resources Conservation Service—Watershed Surveys and Planning, U.S. Army Corps of Engineers—Floodplain Management Services, Hazard Mitigation Grant Program (HMGP), U.S. Army Corps of Engineers—Small Flood Control Projects

Lead Agency/Department Responsible:

Public Works

Implementation Schedule:

Based on access to funding (2022 per NCDOT)

2015 Status Update:

Completed/To Be Continued.  The Town has worked with CSX to have CSX complete an upgrade of the culvert under the railroad that caused flooding on Tank Town Road on a regular basis. The revised culvert is supposedly designed to handle the 50-year flood event.  Now working with NCDOT to evaluate the Sam Newell Road culvert as part of the eU-2509 widening project on US74. 

     

 

Town of Matthews

MITIGATION ACTION 4

Complete the development of a Town specific Emergency Operations plan to supplement County All-Hazards Plan.

Mitigation Goal:

#5

Mitigation Category:

Prevention

Hazard(s) Addressed:

Flood, Hurricanes and Tropical Storms, Severe Thunderstorms, Tornadoes, Winter Storms, Earthquakes, Landslides, Sinkholes, Drought, Wildfire, Dam/Levee Failure

Priority (High, Moderate, Low):

High

Estimated Cost:

$5,000

Potential Funding Sources:

FEMA and DHS Grants, local funds

Lead Agency/Department Responsible:

Town Manager's Office, Police Fire Department

Implementation Schedule:

12 Months6/2016

2015 Status Update:

Completed/To Be Continued.  The Town Emergency Operations Plan has been completed and is in place.  MFD is working to set up our first tabletop exercise for training on the plan in 2015.

     

 

Town of Matthews

MITIGATION ACTION 5

Develop plan to work with property owners in areas prone to flooding based on "new" County floodplain maps to assist them is seeking insurance and or mitigation.

Mitigation Goal:

# 2

Mitigation Category:

Prevention

Hazard(s) Addressed:

Flood

Priority (High, Moderate, Low):

High

Estimated Cost:

Staff Time and Resources

Potential Funding Sources:

Storm Water Budget, MCSWS funds

Lead Agency/Department Responsible:

Public Works, MCSWS

Implementation Schedule:

5 Years2015-2020

2015 Status Update:

Deleted.  The Town did not develop a plan, but instead allowed CMSWS to handle this activity.

     

 

Town of Matthews

MITIGATION ACTION 6

Provide and maintain NIMS training for all department supervisors and appropriate line employees.

Mitigation Goal:

# 3

Mitigation Category:

Emergency Services

Hazard(s) Addressed:

Flood, Hurricanes and Tropical Storms, Severe Thunderstorms, Tornadoes, Winter Storms, Earthquakes, Landslides, Sinkholes, Drought, Wildfire, Dam/Levee Failure

Priority (High, Moderate, Low):

High

Estimated Cost:

$2,000

Potential Funding Sources:

Emergency Management Institute, DHS, Town Funds

Lead Agency/Department Responsible:

Town Managers Office, All Department Heads

Implementation Schedule:

12 months6/2016

2015 Status Update:

In Progress.  NIMS training has been completed for supervisors, with the exception of NIMS 300-400. The Town is planning a tabletop exercise for 2015.

     

 

Town of Matthews

MITIGATION ACTION 7

As part of UDO, currently in development, add policies that account for identified hazard areas.

Mitigation Goal:

#1

Mitigation Category:

Prevention

Hazard(s) Addressed:

Flood

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

Local staff time

Potential Funding Sources:

Town Funds

Lead Agency/Department Responsible:

Planning Department

Implementation Schedule:

Ongoing/18 months (completed within original timeframe)

2015 Status Update:

Completed.  The purpose of the Floodplain regulations are given at 155.901.D:

 

PURPOSE. It is the purpose of the floodplain regulations to promote public health, safety, and general welfare and to minimize public and private losses due to flood conditions in specific areas by provisions designed to: 

   1. Restrict or prohibit uses which are dangerous to health, safety and property due to water or erosion hazards or which result in damaging increases in erosion or in flood heights or velocities; 

   2. Require that uses vulnerable to floods, including facilities which serve such uses, be protected against flood damage at the time of initial construction; 

   3. Control the alteration of natural floodplains, stream channels and natural protective barriers which are involved in the accommodation of flood waters; 

   4. Control filling, grading, dredging and other development which may increase erosion or flood damage; and 

   5. Prevent or regulate the construction of flood barriers which will unnaturally divert flood waters or which may increase flood hazards to other lands.

 

  • The Floodplain Regulations chapter of the UDO includes all the standards as requested by FEMA.
  • A recent Flood Insurance Study (FIS) and revised FIRMs were updated as of February 2014.
  • In addition to FEMA Floodways, Community Special Flood Hazard Areas have been delineated to show anticipated flood levels at the time of future build-out of the surrounding area.
  • Matthews’ code includes standards for limiting damage from flooding events.
  • Matthews’ code limits new construction or various improvements within designated flood fringe locations as well as the floodways, to reduce potential damages.
  • Matthews’ UDO also incorporates a chapter on storm water control measures, so that storm water from regularly recurring rain events is managed and maintained on an ongoing basis, and BMPs are designed and inspected for ongoing integrity. 
     

 

Town of Matthews

MITIGATION ACTION 8

Initiate project to mark all hydrants for easy location at night and by Mutual Aid Departments not familiar with Town streets and hydrant locations.

Mitigation Goal:

# 1

Mitigation Category:

Emergency Services

Hazard(s) Addressed:

Wildfire

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

$5,000

Potential Funding Sources:

Town Funds

Lead Agency/Department Responsible:

Fire Department

Implementation Schedule:

18 months12/2016

2015 Status Update:

Deferred.  This has not been accomplished but it is still a desired goal to add blue pavement markings to all streets at hydrant locations before the end of 2016.

     

 

Town of Matthews

MITIGATION ACTION 9

On an annual basis, coordinate with Charlotte-Mecklenburg Emergency Management on a widespread public outreach activity to provide information on all natural hazards facing the area to local residents, including methods for preventing damages from hazardous conditions and how to respond when an imminent hazard threatens.

Mitigation Goal:

#2

Mitigation Category:

Public Education & Awareness

Hazard(s) Addressed:

Flood, Hurricanes and Tropical Storms, Severe Thunderstorms, Tornadoes, Winter Storms, Earthquakes, Landslides, Sinkholes, Drought, Wildfire, Dam/Levee Failure

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

Local staff time and resources

Potential Funding Sources:

N/A

Lead Agency/Department Responsible:

In coordination with CMEMO (Lead)

Implementation Schedule:

Annual

2015 Status Update:

Deleted.  The Town has deferred to the County to take the lead in this process.  The Fire Department has appointed a Lieutenant who is in the process of obtaining Fire Educator Certification.  This person will be the Community Safety Outreach for the Fire Department.

     

 

Town of Matthews

MITIGATION ACTION 10

On an annual basis, coordinate with Charlotte-Mecklenburg Emergency Management to provide information on all natural hazards facing the area to local planning staff and elected officials.  This should be combined with an annual progress report on the status of local mitigation actions as identified in the Multi-jurisdictional Hazard Mitigation Plan.

Mitigation Goal:

#5

Mitigation Category:

Public Education & Awareness

Hazard(s) Addressed:

Flood, Hurricanes and Tropical Storms, Severe Thunderstorms, Tornadoes, Winter Storms, Earthquakes, Landslides, Sinkholes, Drought, Wildfire, Dam/Levee Failure

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

Local staff time and resources

Potential Funding Sources:

N/A

Lead Agency/Department Responsible:

In coordination with CMEMO (Lead)

Implementation Schedule:

Annual

2015 Status Update:

Deleted.  The Town has deferred to the County to take the lead in this process.

     

 

STATUS UPDATE FOR ONGOING 2005 MITIGATION ACTIONS

 

Town of Matthews

MITIGATION ACTION 1

Ensure that local firefighters are properly trained and exercised in brush/forest firefighting techniques.

Category:

Training and Exercises

Hazard(s) Addressed:

Wildfire

Priority (High, Moderate, Low):

High

Estimated Cost:

$25,000

Potential Funding Sources:

General tax revenues, Department of Homeland Security—Fire Academy Training Assistance, Department of Homeland Security—Fire Academy Education Program, Department of Homeland Security—Fire Management Assistance Grant, local community colleges.

Lead Agency/Department Responsible:

Fire Department, Idlewild Volunteer Fire Department

Implementation Schedule:

12 months

2010 Status Update:

Completed/Ongoing.  Training held annually. Majority of firefighters are trained to FFII Certification which includes Wildland Firefighting Certification.

2015 Status Update:

Completed.  The Matthews Fire Department worked with the NC Forest Service to develop a Wildland/Urban Interface Plan for the Matthews Service area, and has implemented the same.

     

 

Town of Matthews

MITIGATION ACTION 2

Work with power companies to educate and gain support for proper preventative tree pruning to reduce the chance of power outages.

Category:

Education and Outreach

Hazard(s) Addressed:

Winter Storms, Hurricanes and Tropical Storms

Priority (High, Moderate, Low):

High

Estimated Cost:

$5,000

Potential Funding Sources:

General tax revenues, Duke Power Company

Lead Agency/Department Responsible:

Public Works, Landscape Division

Implementation Schedule:

24 months

2010 Status Update:

Completed/Ongoing.  Duke has made several passes through Town in past 5 years pruning.  Publicity ahead of time has reduced complaints from citizens, but still a very controversial issue each time.

2015 Status Update:

Completed/To Be Continued.  Duke Power has not done any major trimming in the past 5 years.  Union Power did do trimming in their service area with very few complaints from citizens.

     

 

Town of Matthews

MITIGATION ACTION 3

Routinely inspect the functioning of fire hydrants and report findings to CMU for repair.

Category:

Planning and Policy

Hazard(s) Addressed:

Wildfire

Priority (High, Moderate, Low):

High

Estimated Cost:

Staff time and resources

Potential Funding Sources:

N/A

Lead Agency/Department Responsible:

Fire Department

Implementation Schedule:

Ongoing

2010 Status Update:

Completed/Ongoing.  Schedule has been established for inspections and flushing all hydrants at least 2X per year. Problems reported to CMU for repair.

2015 Status Update:

Completed/To Be Continued.  The Matthews Fire Department has continued their program to inspect and flow all hydrants every year and report problems to Charlotte Water.  Reporting of service requests are now done online through a web portal enabling the Town to easily track the status of the repairs.

     

 

Town of Matthews

MITIGATION ACTION 4

Investigate the feasibility of joining the Community Rating System (CRS).

Category:

Planning and Policy

Hazard(s) Addressed:

Flood

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

Staff time and resources

Potential Funding Sources:

NA

Lead Agency/Department Responsible:

Planning Department

Implementation Schedule:

12 months (goal to complete—12/2016)

2010 Status Update:

Deferred.  Primarily due to lack of staff time.  Action item carried over to Action #2 in 2010 Mitigation Action Plan.  

2015 Status Update:

Deferred.  Intended to be a result of this 2015 Hazard Mitigation Plan update.

     

 

Town of Matthews

MITIGATION ACTION 5

Train staff to educate themselves and the public regarding hazards and the steps that can be taken to reduce their impact.

Category:

Training and Exercises, Education and Outreach

Hazard(s) Addressed:

All Hazards

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

$10,000

Potential Funding Sources:

General tax revenues, FEMA Emergency Management Institute courses, FEMA and American Red Cross materials are free of charge, Hazard Mitigation Grant Program (HMGP), Department of Homeland Security—Citizenship Education and Training

Lead Agency/Department Responsible:

Matthews PIO Office and MecklenburgCounty

Implementation Schedule:

24 months

2010 Status Update:

Partially Completed.  Town has hired a PIO in the past year (2009) and it is in this person’s responsibility to produce these materials, working with the County.

2015 Status Update:

Partially Completed.  The Town PIO has worked with the County in this area. Ongoing training is being conducted with staff using County and online resources.

     

 

Town of Matthews

MITIGATION ACTION 6

Mitigate localized flooding caused by existing road and railroad structures.

Category:

Mitigation Project

Hazard(s) Addressed:

Flood

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

Unknown—estimated to cost $500,000 or more

Potential Funding Sources:

Bond program, railroad funds, power bill revenues, Natural Resources Conservation Service—Watershed Protection and Flood Prevention Program, Natural Resources Conservation Service—Watershed Surveys and Planning, U.S. Army Corps of Engineers—Floodplain Management Services, Hazard Mitigation Grant Program (HMGP), U.S. Army Corps of Engineers—Small Flood Control Projects

Lead Agency/Department Responsible:

Public Works

Implementation Schedule:

Based on access to funding

2010 Status Update:

Partially Completed / Deferred.  Two locations identified. Conversations continuing with CSX, though RR feels that they have no responsibility.  With second, DOT is at this time conducting evaluation of the location on their road to seek mitigation possibilities.  Action item carried over to Action #3 in 2010 Mitigation Action Plan.

2015 Status Update:

Deleted.  See #3 status above.

     

 

Town of Matthews

MITIGATION ACTION 7

Increase the dimensions of drainage culverts in problem areas.

Category:

Mitigation Project

Hazard(s) Addressed:

Flood

Priority (High, Moderate, Low):

Moderate

Estimated Cost:

Unknown

Potential Funding Sources:

Pre-Disaster Mitigation (PDM) program, Natural Resources Conservation Service—Watershed Protection and Flood Prevention Program, Natural Resources Conservation Service—Watershed Surveys and Planning, U.S. Army Corps of Engineers—Floodplain Management Services, Hazard Mitigation Grant Program (HMGP), U.S. Army Corps of Engineers—Small Flood Control Projects, Public Assistance (406 Mitigation)

Lead Agency/Department Responsible:

Public Works

Implementation Schedule:

24 months

2010 Status Update:

Deferred.  Action item carried over to Action #3 in 2010 Mitigation Action Plan.

2015 Status Update:

Deleted.  See status of #3 above.

     

 

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